This Privacy Notice sets out how the project partners use and protect any information that you give to us when you use this website and during the course of interactions on this project with us, and is effective from 25 May 2018, when the new General Data Protection Regulation (GDPR) comes into force. Any information you provide, or which we request in order to fulfil legal requirements, will only be used in accordance with this Privacy Notice.
This Privacy Notice may be changed from time to time by updating this page; any updates to this page take effect immediately. You should therefore check this page periodically for any updates.
Details of the project partners and lead can be found in the partners section of this website
When we collect your personal data we will make it clear to you which data is necessary in connection with a particular service.
The law on data protection sets out a number of different reasons for which a company may collect and process your personal data, including:
In specific situations, we can collect and process your data with your consent, e.g. when you subscribe to our project newsletter or make an enquiry.
In certain circumstances we need your personal data to comply with our contractual obligations, e.g. if you are a project stakeholder we may need to get in touch with you.
If the law requires us to, we may need to collect and process your data.
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running this project and which does not materially impact your rights, freedom or interests. For example, where you have provided us with your business card, we may use your address details to send you information on our project.
We may collect data in the following circumstances, when you:
We may also collect data from publicly available sources, where the information is made public as a matter of law, or when you have given your consent to share information. For example, before we enter into a contract or partnership with you we may need to carry out appropriate due diligence checks.
We may collect both identifiable and anonymous information, depending on our relationship with you.
Certain information is collected automatically using services such as Google Analytics to collect statistical data about how our website is used. This includes but may not be limited to:
This information is used to ensure that content on our site is presented in the most effective manner for you. No personal data is gathered to enable us to identify any individual.
Our Content Management System and server also log website interactions for the purposes of performance and addressing technical issues. This data does not identify individuals and is deleted regularly.
We may use your personal data for the following purposes:
We are committed to ensuring that your personal data is secure. To prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the personal data we collect.
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected unless we need to keep it longer to comply with our legal obligations.
At the end of that period your data will either be deleted completely or anonymised e.g. by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis.
Our project partners may share your personal data with any member of their legal entity’s group, which means their subsidiaries, e.g. as defined in section 1159 of the UK Companies Act 2006.
The information you supply is collected solely to allow us to respond your enquiry, or request, or to conduct our research. We will not sell, license or trade your personal information to any third party. We would only share your personal information where required by law or to respond to a legal process, or where necessary in order to undertake our business, e.g. selected third parties who we use to provide services, such as travel agents, banks, couriers, etc.
In all cases, we ensure that third party companies only receive the minimum information necessary, and ensure that:
Sometimes we will need to share your personal data with third parties and suppliers outside the European Economic Area (EEA).
If you are based outside the UK, where necessary, we will transfer the personal data that we collect from you to the UK.
The EEA includes all EU Member countries as well as Iceland, Liechtenstein and Norway. We may transfer personal data that we collect from you to third-party data processors in countries that are outside the EEA. If we do this, we have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA. For example, our contracts with third parties stipulate the standards they must follow at all times. If you wish for more information about these contracts please contact us.
Any transfer of your personal data will follow applicable laws and we will treat the information under the guiding principles of this Privacy Notice.
You have the right to request:
You have the right to request a copy of any information about you that we hold at any time and also to have that information corrected if it is inaccurate. To ask for a copy of your information or to ask for your information to be updated, please write to us, or contact us by email at firstname.lastname@example.org. If we choose not to action your request we will explain to you the reasons for our refusal.
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
You have the right to stop the use of your personal data for direct marketing activity through all channels, or selected channels. We must always comply with your request.
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
Click the "unsubscribe" link in any e-mail communication that we send you.
Reply to any direct email and request that you are not contacted.
Email us at email@example.com
Write to us at Plymouth Marine Laboratory, Prospect Place, The Hoe, Plymouth, PL1 3DH
Please note that you may continue to receive communications for a short period after changing your preferences while our systems are fully updated. You may also still receive communication from us if we are required to contact you for contractual or legal purposes.
If you wish to complain about PML has handled your personal data then in the first instance you can make a complaint to the Company Secretary via firstname.lastname@example.org. If we are unable to satisfy your concerns, then under the General Data Protection Regulation you have a right to complain to the Information Commissioner’s Office at:
Information Governance Department
Information Commissioner's Office
Cheshire, SK9 5AF
We may from time to time establish relationships with other companies that will enable you to access the websites of such companies directly from our site. Each individual company operates its own policy regarding the use of personal data. If you have a particular interest or concern regarding the way your data will be used then you are advised to read the Privacy Notice on the relevant site.
We will try to provide you with links to high quality, reputable sites which we believe will be of interest and relevant to you, but please note that such third party sites are not under our control and we do not contribute to the content of such websites. When you click through to these sites you leave the area controlled by us. We cannot accept responsibility for any issues arising in connection with either the third party's use of your data, the site content or the services offered to you by these sites.